Terms & Conditions

1.1 The Group and its property will be administered and managed in accordance with the provision of this Constitution.

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1.2 The Name is the Tavy & Tamar Apple Group.(TTAG.)

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1.3(i) The Group’s aims and objectives are to encourage and assist the planting of traditional and other orchards within Devon and Cornwall, including the production and marketing of apples, other fruit and products and offering or enabling the running of training and educational events for the Community, including links with young people and local schools.

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1.3(ii) The Group will aim to raise awareness of ‘Best Practice’ in promoting bio-diversity of prudent and sustainable management and to strengthen the links between production processing and utilisation from sustainably managed orchards.

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This will be achieved by:

2.1 Working and liaising with the Tamar Valley National Landscapes, Morewellham Quay Orchard, The Tamar Valley Orchard Volunteers, Orchard Link, Orchard Live, The National Trust Mother Orchards, Buckland Monachorum Apple Group and similar organisations and local food/product initiatives.

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2.2 Supporting an annual Forum for those interested in traditional apple and pear orchards and to advise people on planting and rejuvenation of orchards.

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2.3 Organising the Bere Apple Fest and other community events.

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2.4 Organising and supporting training and educational events, including visits and other activities to benefit local people and to work towards economic benefits.

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2.5 Owning and maintaining juice processing and other equipment for use and hire by members or under the supervision of Members, subject to training and experience in safely operating the equipment.

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2.6 Linking with sustainable transport initiatives (Tamar Valley Line, car-sharing, etc.) as a key component of community events.

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3.1 The Group is non-profit taking and none of the income or property of the Group may be paid or transferred directly or indirectly by way of a bonus or otherwise by way of profit to any member.

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3.2 The Group will have a membership scheme that is open to individuals (over 18 years) or organisations.

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3.3 Members will annually elect a committee consisting of a Chair, Treasurer, Secretary and a minimum of two other members. They will hold office for a period of one year, after which they can submit themselves for re-election.

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3.4 The Group will hold their bank account with Lloyds Bank or such other bank as approved by the Committee and NatWest Bank, Tavistock, operated by two signatories, or two approvals if electronic methods are used, as decided by the Committee.

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3.5 The Annual General Meeting will be held each autumn, when:

a) The Chair will report on the year’s activities and the Treasurer will present the annual accounts, which will have had an independent financial inspection.

b) Elections will be held for the Officers and members of the Committee. Any vacancies may be filled by decision of the Committee

c) A quorum will be 10 members at an AGM or at a Special Meeting.

14 days’ notice will be given to members before any Annual General Meeting or Special Meeting.

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3.6 The Committee will:

a) Produce a programme of events each year.

b) They will draw up policies with regard to the hiring of equipment, including hire fees and the training and experience of persons who are allowed to use it, together with health and safety requirements.

c) They will ensure that the equipment is safely stored, maintained and insured.

d) They will administer the membership scheme including costs as appropriate.

e) They will manage the business of the Group and may raise funds in doing so.

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3.7 This Constitution may only be amended at an Annual General or Special Meeting of the Group. 14 days’ notice must be given to members with details of the amendments to be proposed. A simple majority may pass the resolution.

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3.8 If the members resolve to dissolve the Group, the Committee will remain in office and be responsible for winding up the affairs.

a) The Committee must collect in all the assets of the Group and must pay or make provision for all the liabilities.

b) In the event of the Group closing down, all of its equipment and assets will be transferred to a charity or non-profit making organisation having similar aims and objectives.